Tutorial · Film Assistant

Plan your production, start to shoot.

Film Assistant is the planning layer between a finished script and the set. This guide covers breaking down a script, generating a budget, building call sheets, and tracking your cast and crew.

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01 When to use it

Prepping a shoot

Break your script into its elements, build a schedule, and generate the paperwork your crew needs — all in one place.

Budgeting fast

Generate a realistic budget from a target amount, then refine it, instead of building a spreadsheet from zero.

Running shoot days

Create and share call sheets with an editable schedule so everyone knows where to be and when.

Keeping a project organized

Track cast, crew, scenes, and documents per project so nothing slips.

02 Manual — step by step

1 Create a project

  1. From the dashboard, create a new project and name it.
  2. Add basic details like type and status.
  3. Your project becomes the home for its breakdown, budget, call sheets, and people.
Tip: Everything you build lives under the project, so it stays organized.

2 Break down your script with AI

  1. Open your project and go to the breakdown tools.
  2. Import or add your script.
  3. Let the AI pull out each scene’s elements — cast, props, locations, and more.
  4. Review and adjust the breakdown to match your production.
Tip: The breakdown feeds your planning and budgeting.

3 Generate a budget

  1. In your project, open Budget and click Generate.
  2. Enter your total target amount and choose a production tier.
  3. The AI distributes it across categories realistically.
  4. Edit any line to fit your production.
Tip: Paid plans can export the finished budget.

4 Build and share a call sheet

  1. Open Call Sheets and create a new one.
  2. Set the crew call time — the rest of the schedule keys off it.
  3. Adjust the schedule rows (first shot, lunch, wrap) directly.
  4. Add cast and crew, then save and share the link with your team.
Tip: Crew call time is the anchor — set it and the schedule follows.

5 Track cast and crew

  1. In your project, open the cast and crew sections.
  2. Add people with their roles and contact details.
  3. Reuse them across call sheets and other tools.
Tip: On a paid plan you can also post roles and jobs to Selection Board.

▷ Video walkthroughs

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Video walkthroughs coming soon
Switch to the Manual tab to follow along in the meantime.
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